How to Increase Productivity and Security at the Same Time
No matter what industry you are in, chances are you will always want your employees to work a little better. Whether they are completing their tasks faster or to a higher quality, there is always room for improvement. However, you need to make sure that an increase in productivity does not mean a decrease in security due to cut corners.
Give the Right Tools
Your first step in ensuring that your employees are able to complete their tasks is to ensure that they have the right tools for the job. For example, one of the key areas that often are prone to risks comes in the handling of data. You need to make sure that you have the right data management software to avoid any risks.
By investing in software such as Archiware whose system is aimed at small to medium-sized businesses, you will be able to ensure that your employees are able to handle any data-driven tasks in an organized and secure fashion. One of the worst mistakes you could make is to leak a customer’s sensitive data. The correct data management software should help to mitigate risks such as these.
Introduce Password Managers
There are so many common passwords out there and it is slightly ridiculous that people will continue to use them in spite of the danger they cause. Another issue often comes from people using the same password for countless websites. This can be terrible if the password is compromised. Who knows how many sites and how much data could be lost due to this.
Encourage your employees to make unique and complex passwords that are for different sources each. To help keep track of them, you can install a free password manager on all computers in the office. This will help to track passwords, no matter how complex they might be, and will allow your staff to go about their tasks quickly without having to search for a password they created months ago.
Impart the Dangers of Corner Cutting
One of the easiest ways to proactively fight against people cutting corners is to ensure that they know the dangers of doing so. Hold a team meeting and make sure no-one leaves without fully understanding that choosing to cut corners could have a knock-on effect for the whole company.
The actions of one individual could have dire consequences for the reputation and health of the business. While accidents will happen and can always be explained, you need to make sure that none of your staff will deliberately make a costly error that could result in something exceedingly bad for your company.
Productivity and security can easily be raised at the same time with the right stance. As with other parts of the business, you simply have to make sure that you have an adequate plan in place. Get your team together and go over any changes to the company structure. If you are able to work together flawlessly as a single unit, there is no reason why you cannot improve both areas simultaneously.