6 Best Ways to Organize Your PDF Documents using Online Tools

PDF is a digital file format that can be used to store and exchange documents. It was developed by Adobe Systems in 1993 as a way to put together files in portable document format (PDF) without the need for software tools. The PDF format allows the user to view the document and edit it without having access to the original document.

In recent times, there has been an increase in the use of this document type as well as its popularity among users. This is because of its ability to contain a large amount of information that can be viewed or edited easily. The ease of editing and sharing makes it ideal for use across many different platforms, including mobile devices such as smart phones, computers, and tablets.

Businesses that publish their documents online need to make sure they have organized their PDF files properly so that they can be accessed quickly by their users and other individuals who may need access to these files at any given time.

PDF management is the process of organizing your PDF files. It helps you to manage your files in a way that they are easy to find, access, and use.

PDF usability is how easy it is for a human being to read a PDF file. If the file is difficult to read, it will not be effective for what you need it for.

PDF effectiveness gets increased when organized well. This means that if you organize your files well, they will be easier to find and access, and they will be more useful for what you need them for.

Six Best Ways to Organize Your PDF Documents

Here are the best six ways to help you organize your PDFs efficiently:

1) Split PDF files

Split PDF is an online tool that lets you easily split large PDF documents into smaller pages so you can extract the pages you want and combine them into a new PDF file.

With the online Split PDF tool, it’s easy to organize your PDF files without having to reformat them or use any other complicated software. Just open the document and click the “Split” button. You’ll be presented with a grid of all available pages, which can be selected one at a time to be copied or moved to a whole new PDF document. Once they’re where you want them, click “Combine,” and your new document will be created automatically within a few seconds.

If you’re like us, you probably have a ton of PDFs sitting in your email inbox. How are you supposed to keep track of them all?

With the Split PDF tool, the answer is simple: You can easily split large PDF files into smaller pieces that you can organize and share with ease.

It doesn’t matter if you’re just looking to get organized or if you need to send an invoice to your client – with the Split PDF tool, it’s easy to do everything from anywhere.

2) Merge PDF documents

If you’re like most people, you probably have a lot of PDFs floating around your computer. And you probably don’t know what to do with them.

That’s where a merge PDF tool comes in. With it, you can easily merge multiple PDF files into one combined document. You can also set the order of the documents in the combined file, which is great if you have a file that’s really long but needs to be read top-to-bottom.

Then there are other ways that an online PDF merger tool can help. For instance, you can share this combined PDF file through WhatsApp or email with friends or colleagues. It’s super easy to do, too – just copy the link into your chat window and hit send.

Here’s how does it work

  1. Visit online PDF merger and upload small PDF documents using drag/drop functionality or manually selecting files from your device.
  2. Re-arrange their order to organize them correctly in the combined version.
  3. Click the ‘Merge Files’ button and instantly get a unified document containing all those small PDFs.

You can then share the output with anyone using the given options.

3) Organize PDFs

The problem with PDF files is that sometimes they’re hard to manage, and this happens when you don’t have the right tool. They’re big, they take up a lot of space, and it can be difficult to find what you’re looking for in them.

That’s where ILovePDF comes in. This tool makes it easy for you to organize, convert, and adjust your PDFs – and, most importantly, make sure that important information is always at your fingertips.

With ILovePDF, you can easily:

1. Organize your PDFs so that everything is easily accessible.

2. Convert your existing PDFs into different formats so that they’re easier to share with others or make available online if needed.

3. Adjust the text size or font style of any page so that it looks perfect on any device or screen size (including mobile phones).

4) Compress your PDFs

One of the best ways to organize your PDF files in a better way is to use a compression tool. Smallpdf lets you compress your documents with a simple process.

It’s common when you have a lot of PDFs stored on your device, and you want them to be less in size – so that they do not take up a lot of space.

Compressing them ensures that your PDF documents reduce in size and become easier to organize or manage.

SmallPDF’s compressor feature helps you compress files with a drag and drop feature. Just put the file in the assigned area, wait for the file to upload, and then click ‘Basic Compression’ to reduce your file size. The Basic Compression is free. However, you can opt for the ‘Strong Compression’ if you need the smallest size.

Once you have chosen the required option, click ‘Compress’ and viola! The compressed file will be available to download and share.

The good thing is that you can export the resulted output in other file formats such as PowerPoint, Word, Excel, and Image. You can also check the preview before you download the file or share it with relevant people.

5) Protect your PDF

Although there are several ways to add protection to your PDF documents, Sejda helps you do it effortlessly through its quick solutions.

This particular online tool is free to use and allows you to add your signature to your PDF documents. This makes the information you share more protected.

You can make the signature text bold or italics – and choose suitable color and font style based on your needs. Furthermore, you can also add a cross, dot, or check mark to make your signature look unique.

This option is particularly useful when it comes to filling out forms. You don’t have to waste your time filling out the same information time and again. Instead, just open the form using Sejda and keep adding the required information with a single click.

Click the ‘Apply Changes’ button once you are done adding the signature. After that, the file will be available to download and share. You can share it with anyone without worrying about security issues since you have protected your file’s contents using your signature.

6) Edit PDF

Editing PDF files can become challenging if you don’t have access to the right tool. PDFescape is a free solution to editing your documents on the go. You are not needed to download any program or install anything. Just visit their site, upload your file, and start making changes right away.

After you have uploaded the file, you will have options to add text, images, and links or add freehand drawings based on your needs. These are the basic features that you can use to add further information to your documents.

If you click ‘More’ under the above features, you will see more options to add an arrow, circle, rectangle, and checkmark. So, there’s no reason to pay for expensive programs to edit your files when you can benefit from using a free resource like PDFescape. The site is secure to use for everyone because it uses advanced encryption to add user security.


PDF management is important because it helps increase your PDFs’ effectiveness. When you organize your files, you’re making it easier for people to use them. The more organized they are, the less time and energy it takes to find the information you need – and the better-quality content you can deliver.

If you’ve ever struggled with PDFs, it’s time to stop. You can organize your documents and convert them in minutes with the right tools. The above suggestions can play a critical role in boosting your PDF management and organization.

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